Administrative Assistant (Estate and Land Management)
18-month fixed term contract
Do you thrive on bringing order to busy environments?
What we're looking for: A natural relationship-builder with excellent administrative skills and a passion for delivering outstanding customer service. You thrive on variety, and you will bring strong organisational skills with a proactive, can-do attitude.
About the role
As our Administrative Assistant, you’ll be the heartbeat of our Estates and operational teams. From streamlining processes and managing compliance to coordinating resources and welcoming visitors, you’ll ensure everything runs smoothly behind the scenes.
What you’ll do
- Develop and improve admin systems and processes.
- Monitor compliance and keep legal documentation up to date.
- Support procurement, asset and stock management.
- Manage vehicle bookings and MOT schedules.
- Handle enquiries, visitors, post, and phone calls.
- Assist with financial record-keeping and meeting administration.
- Provide support to forest operations, including PPE and recycling hub management.
What we’re looking for
Essential:
- Proven experience creating and improving admin systems.
- Strong problem-solving and communication skills.
- Ability to prioritise workloads and stay calm under pressure.
- Proficiency in Microsoft Office (Word, Excel, SharePoint).
Desirable:
- Experience in estate or land management.
- Familiarity with databases or CRM systems.
- Fleet management experience.
- Understanding of rural property law and compliance.
- Knowledge of rural terminology and land use practices.
- GIS and mapping tools experience.
- Awareness of GDPR compliance.
The Heart of England Forest is committed to safeguarding and promoting the welfare of children and vulnerable adults. Applicants must be willing to undergo protection screening appropriate to the post, including checks with past employers and a DBS disclosure.
Apply
To apply for this role please submit your CV and answers to the following questions (as a word or pdf document) to jobs@heartofenglandforest.org:
Max 250 words per question
- Please outline your key administrative skills that you will bring to the organisation - highlighting practical application of these.
- Describe a time when you built or improved an administrative system that kept operations running smoothly across multiple stakeholders (e.g., managers, visitors, different teams) while meeting legal or organisational requirements. What was the situation, what actions did you take, and what measurable outcome did you achieve?
